Retainer packages

Essential retainer

Practical support and tools for Qualified Intermediaries.

One simple package

Our Essential Retainer is designed for Qualified Intermediaries (QIs) who want ongoing access to TConsult’s suite of compliance tools, training resources and occasional expert support, all in one simple package.

It provides everything your team needs to meet the terms of your QI Agreement, manage documentation and reporting efficiently, and maintain control and oversight of your compliance framework.

What's included

Our Essential Retainer combines expert-built tools, templates, and resources across key compliance areas:

Documentation

  • Investor Self-Declaration tool: Collect digital substitute Forms W-8 and W-9 with validated, legally compliant e-signatures
  • W-8 and W-9 validation: Verify the accuracy and completeness of any paper forms you still receive using our checklists

Withholding

  • Withholding statement tool: Collect and store withholding statements from intermediary account holders
  • Tax rate tool: Calculate correct withholding rates on selected income codes based on the documentation you hold

Reporting

  • 1042-S preparation support: Guidance to help you prepare your information return data
  • 1042 preparation support: Get assistance with your annual U.S. tax return

Control and oversight

  • Compliance manual builder: Develop a comprehensive compliance program tailored to your institution
  • Raise-of-concern tool: Record issues, document actions, and maintain a clear audit trail
  • Certification preparation tool: Prepare for your triennial certification of effective controls to the IRS

Training and support

  • On-demand video training for responsible officers and senior team members, including QI Essentials and FATCA Essentials
  • Knowledge base with answers to common questions and definitions
  • Document library with current IRS forms, publications, and notices
  • Up to three hours of expert consulting support per month, giving you direct access to TConsult specialists when you need guidance or reassurance

Optional extras

If you need additional support, you can extend your retainer to include:

  • 1042-S filing: We can convert your reporting data into ASCII and file it electronically with the IRS using our Transmitter Control Code (TCC), and generate any recipient copies that you need
  • 1042 preparation: We can prepare and file your Form 1042 tax return, including adjustments and reconciliation
  • 1099 and 945 reporting: We can prepare and file your Form 1099 and Form 945 reports for income paid to U.S. clients
  • Compliance review: Get an independent compliance health check to identify and address gaps in your processes and policies

Why choose the Essential Retainer

  • Combine technology, templates, and expert access in one practical package

  • Ensure ongoing compliance with your QI Agreement and U.S. withholding obligations

  • Reduce administrative burden through automation and guided workflows

  • Get confidence that your processes are complete, consistent, and ready for certification

  • Backed by TConsult’s recognised expertise in QI, FATCA, and cross-border tax compliance

A smarter way to manage QI compliance

The Essential Retainer gives your institution the tools, training, and expert input needed to maintain compliance efficiently, without the cost of a full consulting engagement. 

Contact us to learn more about the Essential Retainer or request a demonstration of the included tools. 

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